Due to the pandemic that is forcing businesses to adapt their work practices, remote work and virtual board meetings appear to remain in the future. Digital meetings allow participants to attend the meeting without worrying about quarantine periods or travel restrictions. They also help reduce the costs for hotels and flights.

Online meetings are simple to create and are becoming more common among mission-driven organizations that want to maintain their communication open despite the COVID-19 crisis. But, it’s essential to be aware of the potential pitfalls associated with digital meetings so you can avoid them and ensure that your online board meetings are as efficient as you can.

The platform you use to host your hybrid or virtual meetings is crucial. Choose one that has an Attendance Room feature that guards your meeting from participants who are not authorized and only allows people who are invited by the meeting host or co-host. Give training to your board members so that they are aware of the technology.

Encourage your board members to use a headset or speakerphone during the meeting. They should also tidy their offices so that it looks camera-ready and free from personal images and other distracting objects. Make sure they sit on a chair rather than on their couch or bed. This will make them appear more professional and presentable throughout the meeting. Encourage them to speak out at the beginning of the meeting so that everyone can hear and the meeting starts on positive footing.

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