If you’re handling sensitive information there are a few important things to think about when posting files. First, only send people the information they require access to. This will lower the chances that more of your personal information preparing for potential data breaches gets into the wrong hands when there is data breaches or leaks. Third, make sure you use a system that block unauthorised editing of documents. For instance, if you’re working on an Excel spreadsheet with someone else, there are software programs that will block the document while you are editing. This prevents accidental or malicious modifications and ensures that the numbers remain precise.

It’s also important to delete data that you don’t use and to use encryption to ensure that anyone who is unauthorized access to the data will be impossible to read should it be intercepted in its journey from your database towards the intended recipient. Platforms that claim to keep your data safe and secure will only allow authenticated users to view, edit the data, or delete it. The platform will automatically secure any data transferred between databases.

This feature does not only give peace of mind knowing that your data is safe, it also eases the burden and makes it easier for users by removing the requirement for them to establish an online portal. Like Portal Share Safe, the files shared through Share Safe are also encrypted to block access by anyone else. Instead of having to log in to a portal to download files, they can use your company’s specific URL to gain access.