There is no way to make mistakes in the case of sensitive files that are shared during M&A transactions. Data breaches, miscommunications, and other deal-breaking errors are costly, time-consuming and can cause a snag in an entire transaction. VDR solutions today offer the highest level of security and function at only a fraction of the cost of older technologies.

The best virtual data rooms provide an easy-to-use, flexible platform designed to support the specific requirements of a particular business workflow or transaction. This means you can customize the virtual data rooms with the exact permissions and features you require, while giving authorized users access to the most advanced due diligence tools like watermarking role-based security, scans for viruses and two-factor verifications.

For example CapLinked’s hierarchical tags enable administrators to organize a virtual data room into sub-categories of document types based on the type of file which will accelerate the due diligence process. You can also track document viewing activity with various reports like a “heat map” by user group and different charts, showing who’s looked at which documents, and the length of time.

Venture capitalists, private equity firms and other investors typically look at several deals simultaneously. This requires a lot of information to be organised. The ability to upload bulk documents and then arrange them into easily accessible folders and groups can speed up the firmex data room review due diligence process, allowing you to close more deals in less time.