The minutes of board meetings are an essential part of governing. They not only serve as documents of the discussions and decisions made, but they also act as a legal document in the event of litigation. It’s essential to ensure that the minutes are right. A poorly written set of minutes can leave gaps that could lead to liability. It’s easy to create a body section that is clear, concise and precise using the https://www.aboutboardroom.com/what-is-meeting-management-softwar proper tools.

In general, your minutes must be objective and refrain from expressing opinions or interpretations of what happened. Include all important decisions and actions, as in addition to any agreed-upon follow-up tasks. Additionally, you should include all attendance details along with a list of non-voting attendees such as guests or consultants in your board’s minutes. This includes whether they are attending in person, via phone, or via online.

Make sure you include a description of the date, time, and the location of the meeting. It’s also helpful to state the type of meeting – whether it’s a normal, an annual, or a special board meeting. You should also note if a quorum was present and any details about how the meeting was called and when it was called. It is not necessary to record who was in support or against a motion, however, you should note the manner in which the motion was voted upon and the result of the vote. In certain situations your board might need to discuss sensitive or confidential matters in private, and those conversations will be recorded in closed session minutes.