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Virtual data room comparison is a complicated task and there are a variety of aspects to consider when choosing the most appropriate VDR vendor for your project or deal. The most important areas to consider include security, storage, and collaboration capabilities. Additionally various VDRs use a variety pricing models. Legacy providers, which are long-established firms that started as printing services for financial purposes, and then adapted to digital media, use a pricing model dependent on the number of pages. This pricing method can be costly and difficult to understand. Generic file-sharing can be more affordable, but it has its own drawbacks. It is not able to provide professional support outside of business hours, and limited tracking and reporting capabilities.

Security is a vital element of any online repository. The best VDR providers offer a wide range of security features that safeguard sensitive data. Look for two-factor authentication, timed access expiration, changing and complexity requirements for passwords, IP address restrictions, and audit trails that offer detailed insights into the activities of documents. Additionally, look for internationally recognized security compliances, such as ISO/IEC 27001 & SOC 2, GDPR and HIPAA.

A solid support function is also essential, and many top providers offer several additional services in their core VDR services. These could include training, help desk services, and other onboarding and support features that can save you money in the end. It’s a good idea to look into these options when you are evaluating potential vendors, but be aware that some of these options may be unnecessary depending on your needs.